Best Project Management Tool to Streamline Workload! (2022)

Best Project Management Tool to Streamline Workload!

If you have landed on this page, you’re probably at the very beginning of your project planning. And it is possible to feel a bit overwhelmed by the vast range of tools, techniques, and tips available. Please step back and let us take you through choosing the best project management tools in the market.

You ask why? Let us explain briefly.

Your daily tasks may need only follow-up routines, but more complicated projects, including tasks and sub-tasks within themselves, demand careful planning, a process for delegation of duties, establishing deadlines, monitoring compliance with those deadlines, and recording time spent. The best project management tools come into play to ease many professionals’ lives, starting from SMEs to enterprise-level organizations.

When it comes to the necessity of using project management tools, they are the firepower that project managers need to assist a team or an individual in getting their job structured. Here, all elements are equally essential, whether it’s budget management, guaranteeing team members’ participation, or managing the involved resources.

Assignment of tasks to members, monitoring the progress of work allocated, keeping track of the schedule, maintaining the ease of communication, and allowing managers to ensure that assignments are done on time are all examples of how task management may be used effectively in a team.

Best Project Management Tool Out in the Market:

#1: Primavera P6 as the most technical project management tool

Oracle Primavera P6 is a project management tool, program, and portfolio management application used to plan, manage, and execute projects. It is meant to address both big and small projects across a range of sectors, including construction, manufacturing, energy, and information technology.

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What makes Primavera P6 unique among project management tools?

  • Timelines: On a bar graph, a conventional Gantt chart is used to schedule activities.
  • Risk management: The process of identifying, tracking, and resolving hazards before they become problems is possible.
  • Analyze and reallocate resources as needed: It includes a dashboard to monitor important project indicators and produce progress reports for stakeholders.
  • Calendar & Activity Interfaces: The program visualizes project tasks in a calendar format.
  • Contract Management: Its multiuser technology enables teams across the enterprise to work concurrently on the same project.
  • It is a top-notch project management tool that has dominated the marketplace and appeals directly to professionals and enterprises.

Primavera P6 is compatible with a variety of third-party applications. Additionally, P6 may be accessed by various devices, including tablets and mobile devices, allowing for access from anywhere and at any time. P6 runs as a desktop application on Windows (or web app with the Enterprise option). The software comes with a free trial period, and prices can be viewed from the Oracle Primavera website.

If you are interested in this project management tool, take a look at our article on Primavera P6 Project, Activity, and Resource Codes.

#2: Jira

Jira Software is a task management application that enables teams to plan, monitor, release quickly, and report on new software or software upgrades and track any associated issues. Jira is compatible with a variety of agile techniques, including the Scrum tool and Kanban boards.

Additionally, users may view various reports, including sprint reports, burn-down or upcharts, and velocity charts, which provide real-time insight into a team’s performance.

Furthermore, Portfolio for Jira is a portfolio management solution that agile teams may use to create project blueprints. Among its features are a real-time visual roadmap, planning methods, and the ability to forecast project start and finish dates.

What makes Jira unique among project management tools?

  • Jira project management tool was created for software development teams primarily aimed at software architects, developers, and project managers who work on software projects.
  • Jira’s capabilities may be significantly enhanced through the use of plugins and extensions. The system was specially designed to write custom Java modules and integrate them into the system, providing the system with extra capabilities.
  • Jira’s robust reporting system enables users to produce reports on virtually any element of the process.

Consider the trial period from the Try Cloudpage, and for more details, you can look at Jira plans.

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#3: Trello

Trello is based on the Japanese management philosophy of “kanban,” which entails constant monitoring of all production processes. It’s an excellent tool for conventional projects and is suitable for command directives and specific assignments. The interface is divided into many boards, each representing a particular project or activity inside the organization.

Each board comprises work lists, cards with accompanying descriptions and comments, files, color-coded tags, and deadlines. Trello’s core feature is completely free and enables you to operate with practically no constraints. Trello free version can be used for small teams, and for larger units, it is possible to consider premium plans.

What makes Trello unique among project management tools?

  • Trello’s Power-Ups are a standout feature. By adding new features and connectors, Power-Ups transform each board into a living hub in itself.
  • Trello takes a visual approach to task and project management.
  • Customizable lists enable users to monitor the most critical metrics and receive automated notifications when they change.

Nonetheless, it lacks most agile capabilities desired by traditional software development firms, such as Scrum and sprint planning, thorough project reporting, a stack of user stories, and code repositories.

#4: Asana

With Asana, your organization’s business units or distinct divisions can be divided into teams for complex projects. All projects are organized into groups, and duties are assigned to specific projects. Additionally, Asana allows you to create “Sections” that provide another layer of organizing. Because tasks are either completed or not completed, some users utilize Sections as custom statuses.

Furthermore, a smart box feature displays notifications that are solely relevant to a particular team member. Users receive basic tasks, searches, and archives in the free version, effectively creating a rudimentary to-do list for up to 15 team members.

What makes Asana unique among project management tools?

  • ASANA is readily linked with third-party data sources such as Google Drive, Github, and Dropbox.
  • It is a very simple-to-use application with a straightforward UI perfect for small teams working on precise tasks.

#5: Slack

Slack is a cloud-based service with desktop, iOS, and Android applications. Slack’s purpose is to enable people or groups to communicate with colleagues or customers about any project-related difficulties. This is an easy peasy program with an extremely straightforward and clear user interface.

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You may establish an account, send and receive files, and write and read messages. Private groups are called “channels,” and the communications posted within a channel are accessible exclusively to the channel’s participants. And free plan can cover most of the needs of startups and SMEs.

What makes Slack unique among project management tools?

  • Slack integrates with over a hundred web services, including Dropbox, Twitter, Google Docs, and even Trello. And it can incorporate any of these applications and get updates on changes and activity.
  • Slack is popular because it is adaptable and simple to use. As you happily use it to conduct business tasks, your team becomes more attached to it for the purpose of daily communication.

And we now have a word for it: slacking like messaging. That is how it has seeped into our life!

Final verdict

Choosing the best free project management software requires an awareness of how each platform caters to the unique requirements of each team. While Primavera is ideal for IT experts and corporate teams working on large-scale projects, organizations using an agile methodology will find Jira tailor-made for their needs.

Slack with Trello integration may be the ideal option for growing businesses who want a bit more power from their project management system. The feature set is extensive compared to other tools, and it is well-suited for use by numerous teams. If you see yourself in this segment, you may want to look at software tools to grow your startup article.

It is reasonable to suggest that you should start determining your needs, try their trial periods with your team, and debate the benefits and drawbacks of each project management product together.

Best Project Management Tool to Streamline Workload! (1)

Lizzy Woods

Writing, researching, and learning about project management and tech.

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Tags: Agile Project Management Asana Best Project Management Tools Primavera P6 Project Project Communication Plan Project Management Dashboards Trello

FAQs

How do you streamline a project management process? ›

Fortunately, there are a number of steps you can take in order to streamline your project management process, such as: Defining your goals and objectives. Creating a project plan.
...
Final thoughts
  1. Define your goals and objectives.
  2. Create a project plan.
  3. Track progress and milestones.
  4. Manage resources.
  5. Handle communications.
17 Mar 2022

What is the easiest project management tool to use? ›

10 Simple Project Management Software (With No Learning Curve)
  • Basecamp.
  • Trello.
  • Kanban Tool.
  • Notion.
  • Hitask.
  • Yodiz.
  • Wrike.
  • SmartTask.
16 Mar 2021

What are 4 management tools? ›

Top 4 Project Management Tools
  • Jira. Jira is a comprehensive project management platform that comes ready to take any number of ideologies at any time. ...
  • Slack. Slack is a premiere team communications application that runs a fine line between instant messenger and project management tool. ...
  • OmniPlan. ...
  • Trello. ...
  • Conclusion.
17 Oct 2018

How do you streamline work process and improve workflow? ›

How to Streamline Your Workflow
  1. Examine and catalog your current processes. ...
  2. Break the process down into smaller steps. ...
  3. Establish work priority. ...
  4. Maintain documentation. ...
  5. Automate workflows. ...
  6. Test out the new automated workflow.
29 Nov 2021

How do you streamline productivity? ›

10 Steps To Streamline Work Process And Improve Workflow
  1. Step 1: Analyze the current workflow. ...
  2. Step 2: Identify key areas of focus. ...
  3. Step 3: Break down the process. ...
  4. Step 4: Prioritize work. ...
  5. Step 5: Document everything. ...
  6. Step 6: Automate the work process. ...
  7. Step 7: Test your new workflow. ...
  8. Step 8: Be ready to adjust.
2 Dec 2018

What are the 4 types of approaches to project management? ›

Types of project management approaches and methodologies
  • Waterfall. Waterfall is often called the “traditional” project management approach. ...
  • Agile. Agile is an approach to project management that is built on small, incremental steps. ...
  • Lean. ...
  • Scrum. ...
  • Kanban.
20 Apr 2022

How do you manage workload easily? ›

How to manage a heavy workload effectively
  1. Take regular breaks. ...
  2. Split tasks into subtasks. ...
  3. Limit multitasking. ...
  4. Know your limits. ...
  5. Schedule your tasks and set achievable deadlines. ...
  6. Consider task dependencies. ...
  7. Allocate time to checking emails. ...
  8. Set SMART goals.
30 Nov 2021

What is the best way to measure workload? ›

It is the percentage of hours the user has planned for work out of the total working hours for the day. It is calculated as = (Workload hours/Total working hours for the day) * 100.

What is the most user friendly project management software? ›

Asana is a user-friendly project management tool that can easily manage small and larger projects, which is why it's part of our list of best project management softwares. The software is designed around tasks and subtasks arranged into different sections that can be assigned to either an individual or teams.

What is the most important management tool? ›

Communication—the way we use words—is the manager's most important tool.

What are the 7 new management tools? ›

The New seven tools
  • Affinity Diagram [KJ method]
  • Interrelationship diagram.
  • Tree diagram.
  • Prioritization matrix.
  • Matrix diagram or quality table.
  • Process decision program chart.
  • Activity network diagram.

What are 3 management techniques? ›

Top management techniques
  • Dole out recognition when it's deserved. ...
  • Make company goals transparent and provide consistent feedback. ...
  • Provide training and career development. ...
  • Troubleshoot problem areas. ...
  • Know when to let someone go.
29 Oct 2021

What are the 5 stages of project management? ›

Five stages of project management
  • initiation.
  • planning.
  • execution.
  • monitoring and control.
  • closure.

What is the best way to streamline processes? ›

How to streamline processes and workflows to improve efficiency
  1. Assess existing processes and workflows. ...
  2. Rank processes. ...
  3. Analyze outcomes. ...
  4. Ask for feedback. ...
  5. Streamline and automate processes. ...
  6. Adjust and refine.

What is an example of streamlining? ›

Streamlining, by definition, is the act of altering an item to make it simpler or more efficient. For example, you can streamline the work of invoicing clients by ensuring the steps in the process are consistent and repeatable, regardless of who is creating and distributing invoices.

What are the 3 basic components of workflow? ›

The three basic components of a workflow diagram are input, transformation, output. Every step within a workflow is assigned one of these statuses.

How do I streamline my workload? ›

Seven Strategies for Streamlining Workload
  1. Set up a basic sort system. ...
  2. Handle all of your incoming data economically. ...
  3. Consider how you actually process information and assignments. ...
  4. Know when to let sleeping dogs lie. ...
  5. Make communication your friend. ...
  6. Know when to let go. ...
  7. Keep a brief record of what you do.
10 Mar 2009

How do I streamline daily tasks? ›

  1. Focus On One Thing At A Time. One way I streamline my daily workflow is to avoid multitasking. ...
  2. Track Your Checklists. ...
  3. Leverage A Task List. ...
  4. Automate Where You Can. ...
  5. Get In The Cloud. ...
  6. Assess Your Team. ...
  7. Choose People Over Process. ...
  8. Utilize A Digital Assistant.
15 Jun 2022

What is the best productivity technique? ›

Top 10 Productivity Methods
  1. Personal Kanban. One of the most popular productivity techniques in terms of visual appeal and ease of use, Kanban lets you split your to-do list into three categories – ...
  2. Eat the Frog. ...
  3. SMART Goals. ...
  4. The Action Method. ...
  5. Must, Should, Want. ...
  6. Time Blocking. ...
  7. Getting Things Done. ...
  8. Pomodoro.
13 Apr 2022

What are the 3 W's of project management? ›

Every project starts somewhere, and it's that starting point – the foundation – that we believe is the most important part of the project, and one that we are constantly working to perfect. Three important elements make up that foundation: why, what and who.

What are the 3 Ps in project management? ›

Planning and managing a project involves so many elements that cannot be all included in one article. However, they can be grouped under three major categories: Product, People and Process.

How do you manage a team with high workload? ›

8 Ways to Help Your Employees Manage Their Workload
  1. Throw the Idea of Multitasking Out of the Window. ...
  2. Prioritise the Work. ...
  3. Use Time Tracking and Productivity Tools.
  4. Flexibility and Adaptability Will Serve You Well. ...
  5. Electronic Planning. ...
  6. Make Automation a Priority. ...
  7. Communicate and be Clear. ...
  8. Be Reasonable.
15 Sept 2022

What is a workload measurement tool? ›

The development of a workload measurement instrument (WMI) was seen as a means of providing a tool by which individuals could estimate more accurately the time and resources required to participate in clinical trials. The initial project was supported by the EORTC and funded by a grant from Fonds Cancer (FOCA).

What is a workload tool? ›

Workload Management Tools are software that helps you plan, monitor, and optimize your work processes. They can be used to increase efficiency and productivity in any organization. There are various workload management tools available on the market, each with its unique features and benefits.

What is workload optimization? ›

Workload optimization allows an application or group of applications the ability to leverage the underlying hardware and infrastructure layers to achieve peak performance. Cloud optimization is the process of correctly assigning and selecting the proper resources for an application or workload.

Which Agile project management is most used? ›

Today, the most popular Agile project management frameworks or methods are Kanban, Scrum, and Scrumban.

Which collaboration tool is best used with a project management tool? ›

Trello is a highly customizable tool for task management that can be used by project managers to foster deeper collaboration in a team. This tool's intuitive system of cards, lists, and boards is very simple to use, but there's also a lot of complexity beneath the surface. This tool offers a wide range of integrations.

Why project management tool is the best? ›

Project management software makes it easy to plan projects, allocate tasks and keep teams organized so that deadlines and goals are met.

Is Excel a good project management tool? ›

Excel can create a visual timeline chart and help you map out a project schedule and project phases. Specifically, you can create a Gantt chart, which is a popular tool for project management because it maps out tasks based on how long they'll take, when they start, and when they finish.

Which agile tool is best? ›

No doubt, Atlassian JIRA is one of the best project management tools used by Agile teams.
...
Tool Features:
  • Customizable Scrum Boards that can make to fit according to your team's workflow. ...
  • Flexible Kanban boards for continuously delivering maximum output at minimum effort.
25 Oct 2022

Is Six Sigma a project management tool? ›

But Six Sigma is more than just quality improvement for manufacturing––it's also a project management methodology. Regardless of the industry, companies need to develop efficient processes to complete projects and stay relevant.

What are the four 4 quality management techniques? ›

It consists of four key processes: quality planning, quality assurance, quality control and continual improvement.

What are the 7 C's of project management? ›

There are seven core elements that if considered will contribute to the organization's project decision-making process. The seven elements (7 C's) are: customers, competitors, capabilities, cost, channels, communication, and coordination.

What are the four 4 key elements of quality management process? ›

When broken down, quality control management can be segmented into four key components to be effective: quality planning, quality control, quality assurance, and quality improvement.

What is the most important planning tool and why? ›

Budgets are a very important planning tool, and organizations take their budgeting process very seriously. Some managers spend most of their time making sure that the expenses and projects they control do not exceed authorized spending limits.

What is the best tool for tracking the progress of the project? ›

The Best Project Tracker Tools for 2022:

Podio. Wrike. Monday.com. Jira.

What's the best project management software for individual users? ›

There are many solutions out there, but these 7 are considered the best project management software for individual users:
  • Nifty.
  • Asana.
  • ClickUp.
  • Wrike.
  • Basecamp.
  • Zoho.
  • Trello.
1 Jul 2022

Is Six Sigma better than PMP? ›

Because of this, both PMP and Six Sigma approaches complement each other. In fact, both methodologies play a key role in a thriving business model. Six Sigma is stronger in achieving better quality outcomes while Project Management Professionals strive to meet a deadline and manage risk.

Is Lean Six Sigma better than PMP? ›

Differences between Six Sigma and PMP certifications

Six Sigma focuses more on the elimination or reduction of defects within a certain process, rather than managing project work. In contrast, the PMP aims to improve the success rate of completed projects according to budgets, deadlines and project scopes.

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